Deine Übereinstimmung

Skills

MultitaskingCommunicationTime managementCalendar managementAdministrative supportOrganizational skillsConfidentialityProblem SolvingExpense processingVendor ManagementLogistical planningTeam coordination in military operations

Sprachen

EnglischFranzösisch

Vergütung

Benefit from a competitive salary and rewarding opportunities as we continue to scale.

Die Stelle

01Own the CTO's calendar end-to-end: Proactively manage scheduling across time zones, prioritise requests, resolve conflicts, and protect focus time.

02Coordinate with internal teams (Engineering, Product, Sales) and external stakeholders to ensure meetings are well-prepared and purposeful.

03Plan and coordinate events: Lead the logistics of internal and external events involving the CTO, including team offsites, conferences, customer visits, and speaking engagements.

04Handle travel bookings, venue coordination, and on-the-day execution.

05Manage administrative and financial tasks: Process and track invoices, expense reports, and purchase orders related to the CTO's scope.

06Liaise with Finance to ensure timely approvals and accurate record-keeping.

07Prepare and organise key communications: Draft emails, meeting agendas, briefing notes, and follow-up summaries on behalf of the CTO.

08Ensure the right information reaches the right people at the right time.

09Act as the CTO's operational partner: Proactively identify and solve logistical or administrative bottlenecks before they arise.

10Handle ad hoc requests with speed and discretion, adapting to shifting priorities in a fast-moving environment.

Anforderungen

↳3+ years of experience as an Assistant or Personal Assistant, ideally supporting a C-level or senior leader in a tech or scale-up environment.

↳Proven track record of managing complex, multi-timezone calendars with full autonomy.

↳Demonstrated experience handling administrative financial tasks: invoice processing, expense management, vendor coordination.

↳Hands-on experience planning and coordinating professional events (internal offsites, client events, or conferences).

↳Proficient with productivity and scheduling tools: Google Workspace (Gmail, Calendar, Meet), Slack, Notion or equivalent.

↳Excellent written and verbal communication in English; French is a strong plus.

↳Highly organised, detail-oriented, and able to manage competing priorities without losing the big picture.

↳Discreet, trustworthy, and comfortable handling confidential information.

↳Genuinely autonomous: you don't wait to be told what to do; you anticipate, act, and follow through.

↳Nice to have: experience in a B2B SaaS, deep-tech, or engineering software company.

Vorteile

＋Work with a world-class technology team – our engineers are top-notch, and we always aim for excellence.

＋Benefit from a competitive salary and rewarding opportunities as we continue to scale.

＋Thrive in a collaborative, multicultural environment where your work is visible and recognized.

＋Develop professionally alongside talented colleagues who share knowledge freely and support one another.

＋Make a global impact by helping customers shift to AI-assisted design, making innovation faster, smarter, and more sustainable.

＋Balance life and work with a hybrid model and flexible hours—we care about results, not rigid schedules.

＋We're proud to be an equal opportunity employer, and we're committed to building a diverse and inclusive environment where you can thrive.

Technologien

Google WorkspaceSlackNotion

Unternehmen

Neural Concept

Software

Assistant to the CTO