Assistenz Immobilien und Beteiligungsverwaltung (m/w/d)

Position

Vollzeit

Mid

Administration

Konditionen

Zug, Schweiz

Vor Ort

20–25%

Anforderungen

Berufsausbildung

EU/EFTA-Bewilligung

Sprachen

Deutsch C2

Englisch

Beschreibung

Zur Verstärkung unseres kleinen Teams in Zug suchen wir eine strukturierte und engagierte Assistenz (m/w/d) in Teilzeit (mind. 20-25 Stunden/Woche) – mit Präsenz an mindestens 3 Tagen pro Woche in unserem Büro in Zug.

Aufgaben

Organize daily office activities including correspondence, scheduling, travel arrangements, and calendar management.
Support daily operations, manage filing, and ensure structured management of contracts and documents.
Process incoming invoices, prepare payments, and assist with preliminary accounting for our tax advisors.
Assist in the management of residential and commercial properties, including new rentals and tenant communication.
Prepare documents for tax and legal purposes and coordinate with external advisors and law firms.
Act as a central interface, reliably communicating with service providers, banks, and other external partners.

Anforderungen

Completed commercial studies or vocational training.
Professional experience in an assistance role, ideally in a family office, finance, real estate, or consulting environment.
Experience with accounting, payroll, and property management.
Very good MS Office skills.
Tech-savvy, open to and familiar with the use of digital tools (e.g., Google Workplace, Asana, ChatGPT, Immocloud, etc.).
Discreet, reliable, and structured working style.
Trustworthiness and a professional appearance.
Very good German language skills, both spoken and written; English skills are an advantage.

Technologien

Google WorkplaceAsanaChatGPTImmocloud

Vorteile

Varied activities with high personal responsibility.
Attractive workplace, within walking distance from the train station.
Flat hierarchies, short decision-making paths, and a respectful environment.
Long-term collaboration with development opportunities.

Unternehmen

Kalda Projects

Real Estate

Wir sind ein werteorientiertes Family Office mit Sitz in Hamburg, Berlin und Zug. Unsere Aufgaben sind vielfältig – von der Verwaltung unternehmerischer Aktivitäten und Management von Immobilien bis hin zu Aufgaben im Rahmen von diversen Investitionen. Wir legen großen Wert auf Vertrauen, Verlässlichkeit und ein professionelles Miteinander.