The role
03In this highly visible role, you will serve as a trusted partner to both leaders and play an important part in ensuring the smooth day-to-day operation of the organization. You will work closely with colleagues and business partners across functions and geographies, helping to coordinate priorities, facilitate communication, and support key business activities in a dynamic international environment.
01Provide proactive high-level administrative and organizational support to the Head of Building Products and the Head of Finance, Building Products, in a dynamic international environment
02Act as a trusted point of contact and facilitate effective communication and information flow between the Head of Building Products, Head of Finance, Chief of Staff, leadership team, assistant network, and other key stakeholders
03Help protect leadership focus and effectiveness by proactively anticipating calendar conflicts, highlighting priority clashes, and ensuring adequate preparation time for critical discussions and decision-making forums
04Handle confidential correspondence and communications in English and German with the highest level of professionalism and discretion
05Manage complex agendas, leadership meetings, and priorities across multiple time zones. Ensure agendas, pre-reads, materials, and participant lists are collected, coordinated, and distributed on time, in close collaboration with the Chief of Staff and topic owners
06Maintain action trackers, decision logs, and follow-up overviews for key meetings, ensuring visibility of owners, commitments, and deadlines
07Organize town halls, workshops, customer visits, and offsites, including scheduling and preparation of meeting materials
08Coordinate domestic and international business travel, including arrangements and logistics
09Support onboarding and recruitment activities, including interview scheduling and candidate coordination in collaboration with hiring managers and internal business partners
10Drive continuous improvement of administrative processes, document management, and overall ways of working to enhance efficiency and effectiveness
