The role
03Reporting to the General Manager, the Office Assistant will play a key role in maintaining an efficient, organized and welcoming workplace. Acting as a central point of contact for employees, visitors and external partners, this position combines office coordination, administrative support and facilities management responsibilities.
01* Act as the first point of contact for employees, visitors, suppliers and incoming calls.
02* Ensure the smooth day-to-day operation of the office environment.
03* Manage office supplies, stationery and workplace equipment.
04* Coordinate maintenance requests, cleaning services, courier providers and other office-related vendors.
05* Oversee security access, parking allocations and general facilities administration.
06* Ensure office spaces remain professional, organized and fully operational.
07* Provide comprehensive administrative support to the General Manager.
08* Coordinate calendars, meetings and travel arrangements.
09* Prepare presentations, reports, correspondence and business documents.
10* Support various departments with administrative and organizational tasks.
11* Maintain accurate filing systems and company records.
12* Perform data entry and document management activities as required.
13* Manage relationships with external service providers and suppliers.
14* Assist with invoice review and administrative budget tracking.
15* Monitor office-related expenditures and support cost control initiatives.
16* Ensure timely processing of office and facilities-related requests.
17* Organize internal meetings and external appointments.
18* Coordinate business travel, accommodation and related logistics.
19* Support the planning and execution of company events and team activities.
20* Ensure efficient meeting room management and hospitality arrangements.
21* Manage incoming and outgoing mail, parcels and courier deliveries.
22* Coordinate communication with internal and external stakeholders.
23* Handle confidential information with discretion and professionalism.
