Administrative Specialist (80-100%)

Position

Vollzeit

Festanstellung

Mid

Administration

Konditionen

BASEL, Basel-Stadt

80–100%

Competitive salary with numerous lifestyle, family, and leisure benefits.

Anforderungen

Berufsausbildung

EU/EFTA-Bewilligung

Skills

SharePointDocument managementMS OfficeExpense processingOrientation clientCollaborationProject management softwareStakeholder engagementProject SchedulingEvent marketingConfidentialityBusiness Administration knowledge

Sprachen

Englisch

Vergütung

Competitive salary with numerous lifestyle, family, and leisure benefits.

Beschreibung

What you will do: Proactively manage complex, fast-changing schedules for leadership, including meeting logistics and attendee coordination. Arrange comprehensive domestic and international travel itineraries, including flights, visas, and accommodations. Process expense reports and manage Purchase Requisitions via SAP Ariba to ensure budget visibility. Maintain SharePoint sites and Intranet pages, ensuring document integrity and information accessibility. Provide end-to-end support for on-site, off-site, and virtual leadership workshops and team meetings. Lead the integration process for new hires, coordinating system access, equipment, and orientation materials. Build collaborative relationships across functions and act as a key contact within the "One Lonza" Admin Community.

Aufgaben

Proactively manage complex, fast-changing schedules for leadership, including meeting logistics and attendee coordination.
Arrange comprehensive domestic and international travel itineraries, including flights, visas, and accommodations.
Process expense reports and manage Purchase Requisitions via SAP Ariba to ensure budget visibility.
Maintain SharePoint sites and Intranet pages, ensuring document integrity and information accessibility.
Provide end-to-end support for on-site, off-site, and virtual leadership workshops and team meetings.
Lead the integration process for new hires, coordinating system access, equipment, and orientation materials.
Build collaborative relationships across functions and act as a key contact within the 'One Lonza' Admin Community.

Anforderungen

Proven background supporting senior leadership in an administrative or Personal Assistant capacity within an international setting.
Strong command of Microsoft Office (Outlook, Excel, PowerPoint), SharePoint, and SAP Ariba.
Fluent in English with excellent written and verbal skills to interact with global stakeholders.
Ability to prioritize a heavy workload independently while maintaining high accuracy under tight deadlines.
A proven track record of handling highly confidential and sensitive information with absolute integrity.
Strong collaboration skills with the ability to navigate various organizational levels and functions.
A degree or apprenticeship in Business Administration, Project Management, or Event Management.

Technologien

Microsoft OfficeSharePointSAP Ariba

Vorteile

An agile career and a dynamic work culture.
An inclusive and ethical workplace.
Compensation programs that recognize high performance.
Numerous lifestyle, family, and leisure benefits.

Unternehmen

Lonza Group

Pharmaceuticals

At Lonza, our people are our greatest strength. With 30+ sites across five continents, our globally connected teams work together every day to manufacture the medicines of tomorrow. Our core values of Collaboration, Accountability, Excellence, Passion and Integrity reflect who we are and how we work together. Everyone-s ideas, big or small, have the potential to improve millions of lives, and that-s the kind of work we want you to be part of. Innovation thrives when people from all backgrounds bring their unique perspectives to the table. At Lonza, we value diversity and are committed to creating an inclusive environment for all employees. If you-re ready to help turn our customers- breakthrough ideas into viable therapies, we look forward to welcoming you on board. Ready to shape the future of life sciences? Apply now.