About the role:
Join us as our new Executive assistant and support two of our senior leaders. You will help your leaders by maintaining key tools and information channels, coordinating projects and events, and handling confidential matters with discretion and professionalism.
How you will contribute:
You will provide high-quality executive support to the Head of Global MSAT, and to the Head of Global Commercial Quality, enabling efficient and effective day-to-day operations. You are entitled to:
- Provide proactive administrative and coordination support to the Head of Global MSAT, and other GSQ senior leaders as assigned, including calendar management, meeting preparation, travel coordination, and expense processing.
- Plan and support meetings, leadership forums, and offsite events, including scheduling, agenda coordination, materials preparation, note taking, and follow-up actions where needed.
- Manage operational administrative activities such as purchase orders, invoices, distribution lists, document preparation, and routine reporting.
- Maintain team and department information channels, including SharePoint sites, organization charts, distribution lists, and shared materials to ensure information is current and accessible.
- Support onboarding and offboarding activities, workspace planning, and routine business needs for leadership team members and direct reports, as required.
- Work across global teams and with internal partners to coordinate activities, resolve administrative issues, and help deliver departmental priorities efficiently.
- Handle sensitive information with a high degree of confidentiality, professionalism, and sound judgment, while taking on additional administrative projects as assigned.
