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A well-written resignation letter shows maturity and professionalism. It becomes part of your HR file and can influence future references.
In many countries — especially Germany — a written resignation is a legal requirement. It establishes your notice period and protects both parties.
A clear statement of resignation — no ambiguity about your intention to leave.
Your last working day — based on your notice period and any agreed arrangements.
A brief thank-you — acknowledge the experience and opportunities you received.
An offer to help with the transition — shows goodwill and professionalism.
Your signature — in Germany, a handwritten signature is legally required.
A written resignation (Kuendigung) with a handwritten signature is legally required. The statutory notice period is 4 weeks to the 15th or end of a calendar month. During probation, it's 2 weeks. Your contract may specify longer periods. Send by registered mail or deliver in person.
Swiss law (OR Art. 335c) sets notice periods: 1 month in year 1, 2 months in years 2-9, and 3 months from year 10 onwards. Written form is strongly recommended but not strictly required by law. Always check your contract and any applicable GAV (collective agreement).
Employees in Austria can resign with a notice period that depends on the collective agreement (Kollektivvertrag). The standard is 1 month to the end of a calendar month. Written form is recommended. The resignation takes effect at the end of the notice period.
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