Administrative Specialist (80-100%)

Poste

Temps plein

Permanent

Mid

Administration

Modalités

CH - Basel

80–100%

Competitive salary with numerous lifestyle, family, and leisure benefits.

Exigences

Formation professionnelle

Permis UE/AELE

Compétences

Document managementSharePointMS OfficeExpense processingCollaborationProject management softwareStakeholder engagementProject SchedulingEvent architecturesConfidentialityBusiness Administration knowledgeLogistical planning

Langues

Anglais C2

Rémunération

Competitive salary with numerous lifestyle, family, and leisure benefits.

Description

What you will do:

Proactively manage complex, fast-changing schedules for leadership, including meeting logistics and attendee coordination.
Arrange comprehensive domestic and international travel itineraries, including flights, visas, and accommodations.
Process expense reports and manage Purchase Requisitions via SAP Ariba to ensure budget visibility.
Maintain SharePoint sites and Intranet pages, ensuring document integrity and information accessibility.
Provide end-to-end support for on-site, off-site, and virtual leadership workshops and team meetings.
Lead the integration process for new hires, coordinating system access, equipment, and orientation materials.
Build collaborative relationships across functions and act as a key contact within the "One Lonza" Admin Community.

Responsabilités

Proactively manage complex, fast-changing schedules for leadership.
Arrange comprehensive domestic and international travel itineraries.
Process expense reports and manage Purchase Requisitions via SAP Ariba.
Maintain SharePoint sites and Intranet pages.
Provide end-to-end support for leadership workshops and team meetings.
Lead the integration process for new hires.
Build collaborative relationships across functions.

Exigences

Proven background supporting senior leadership in an administrative capacity.
Strong command of Microsoft Office, SharePoint, and SAP Ariba.
Fluent in English with excellent written and verbal skills.
Ability to prioritize a heavy workload independently.
Proven track record of handling highly confidential information.
Strong collaboration skills with the ability to navigate various organizational levels.
A degree or apprenticeship in Business Administration, Project Management, or Event Management.

Technologies

Microsoft OfficeSharePointSAP Ariba

Avantages

An agile career and a dynamic work culture.
An inclusive and ethical workplace.
Compensation programs that recognize high performance.
Numerous lifestyle, family, and leisure benefits.

Entreprise

Lonza

Pharmaceuticals

At Lonza, our people are our greatest strength. With 30+ sites across five continents, our globally connected teams work together every day to manufacture the medicines of tomorrow. Our core values of Collaboration, Accountability, Excellence, Passion and Integrity reflect who we are and how we work together. Everyone’s ideas, big or small, have the potential to improve millions of lives, and that’s the kind of work we want you to be part of. Innovation thrives when people from all backgrounds bring their unique perspectives to the table. At Lonza, we value diversity and are committed to creating an inclusive environment for all employees. If you’re ready to help turn our customers’ breakthrough ideas into viable therapies, we look forward to welcoming you on board. Ready to shape the future of life sciences? Apply now.