Our client is a globally active specialty chemicals business with production and commercial operations across Europe, Asia and the Americas. In a phase of ongoing transformation and international growth, the company is strengthening its leadership support structure and is seeking a highly capable Executive Assistant to partner with the C-level team.
Proactively manage complex calendars for the CEO and selectively for other C-level stakeholders
Coordinate and prioritise meetings across multiple time zones
Organise and facilitate executive leadership meetings, including agenda setting, documentation and follow-up
Provide administrative and coordination support for ongoing M&A projects
Liaise with internal and external stakeholders, ensuring smooth communication and alignment
Track action items and support execution of strategic initiatives
Plan and organise complex international travel (e.g., Brazil, India, China, Thailand)
Prepare detailed itineraries and ensure seamless execution of all logistics
Oversee office management duties for the Basel location
Support general administrative processes and ensure smooth day-to-day operations
Identify opportunities to improve efficiency across administrative processes
Leverage MS Office tools and demonstrate affinity for AI-driven solutions to enhance productivity
Proven experience as an Executive Assistant supporting senior leadership in an international and dynamic environment
Strong organisational skills with the ability to manage competing priorities and deadlines
Experience supporting complex projects (e.g., M&A or transformation initiatives) is highly advantageous
Excellent communication skills and high level of discretion
Fluent English and at least a conversational level in German
Hands-on, proactive and service-oriented mindset with a strong sense of urgency
High level of emotional intelligence; respectful, humble and team-oriented approach
Transparent, direct and pragmatic working style
Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
Interest in and openness to AI tools and digital optimisation
Quote job ref
JN-012026-6927068
Job Function
Office & Management Support
Specialisation
Executive Assistant
Industry
Industrial / Manufacturing
Location
Basel
Contract Type
Permanent
Job Reference
JN-012026-6927068
