Executive Assistant

Role

Full-time

Permanent

Junior

Administration

Logistics

Cham, ZG, Switzerland

Closes in 30 days

Requirements

3+ yrs exp

EU/EFTA permit

Languages

German C1

English C1

French C1

Description

AbbVie Switzerland is looking for an Executive Assistant to provide high-level administrative, organizational, and coordination support to the General Manager, the Affiliate Leadership Team (ALT), and the Country Affiliated Team (CAT). This role plays a key part in ensuring smooth day-to-day operations, supporting internal communications and meetings, and contributing to selected strategic projects across the affiliate.

Responsibilities

Support to the General Manager
Manage administrative tasks, including travel and expense arrangements
Oversee the day-to-day administration of the General Manager’s office
Plan and coordinate meetings, visits, and business exchanges
Organize all-employee town halls, virtual meetings, and related logistics
Support culture and communications activities in collaboration with External Affairs
Review contracts and purchasing documents, and create purchase orders to support approvals
Administer corporate legal documents and processes, including Powers of Attorney and Annual Reports
Support crisis management administration and liaise with EMEA Regional Security
Coordinate CAT meetings, including agenda preparation and minute taking
Support the onboarding of new ALT members
Plan and coordinate ALT meetings
Prepare agendas and minutes for ALT meetings
Provide administrative and organizational support to the HR and Finance teams, as well as selected business leaders
Coordinate in-house assistant meetings
Take ownership of selected key affiliate projects

Requirements

Commercial education or equivalent professional qualification
Minimum 3 years of experience in a senior administrative role, preferably in pharma or a similar environment
Strong customer focus and service mindset
Excellent time management and prioritization skills
Ability to perform well under pressure and handle stress with professionalism
Business fluent in German, English, and French
Strong understanding of company business and operations is a plus

Benefits

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.

Company

abbvie

Pharmaceuticals

About AbbVie AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.