You work closely with the CEO while also supporting the wider team where needed. Your responsibilities include:
Managing and coordinating the CEO's calendar, meetings and travel
Preparing meetings, documents and correspondence and following up on action items
Supporting Board, shareholder and investor-related administration
Coordinating appointments with customers, partners and external stakeholders
Organizing company meetings, events and business travel
Handling documents, invoices and general administration
Coordinating external service providers and office-related matters
Establishing simple and effective administrative processes where they are still missing
Identifying what needs to be done, prioritizing independently and taking ownership of getting it done
01Managing and coordinating the CEO's calendar, meetings and travel
02Preparing meetings, documents and correspondence and following up on action items
03Supporting Board, shareholder and investor-related administration
04Coordinating appointments with customers, partners and external stakeholders
05Organizing company meetings, events and business travel
06Handling documents, invoices and general administration
07Coordinating external service providers and office-related matters
08Establishing simple and effective administrative processes where they are still missing
09Identifying what needs to be done, prioritizing independently and taking ownership of getting it done
Requirements
↳Experience as an Executive Assistant, Personal Assistant, Office Manager or in a similar role
↳Highly structured, reliable and proactive working style
↳Comfortable working in an environment where not every process is established yet
↳Ability to stay calm, prioritize and make pragmatic decisions when several things happen at once
↳Strong judgment and ability to work independently
↳Professional communication skills in German and English
↳Confidence working with senior executives and external stakeholders
↳High level of discretion when handling confidential and sensitive information
↳Pragmatic, hands-on attitude and willingness to take responsibility beyond a narrowly defined job description
Benefits
＋Close day-to-day collaboration with the CEO and insight into all areas of a growing deep-tech company
＋A small, highly skilled team
＋Real responsibility and a high level of trust
＋An environment where you can actively create structure rather than simply follow existing processes
＋The opportunity to shape your role as Gapfruit grows
＋Long-term collaboration with room to take on broader responsibilities
Company
04
gapfruit AG
Technology
Gapfruit is a Swiss deep-tech company building technologies for trustworthy connected devices. We are currently transforming from a technology-driven startup into a commercially scaling company.
