HR Administrative Assistant (4 - 6 months)

Role

Full-time

Fixed-term

Entry

HR & Recruiting

Logistics

Geneva

100%

Requirements

EU/EFTA permit

Skills

Organizational skillsNote-takingData EntryCommunication SkillsConfidentialityFile organizationDatabase administrationPresentation skillsLegal document preparationExcelMS OfficeOutlook

Languages

English

Description

Provide administrative support to the HR team, including document preparation, data entry, and file management
Draft, proofread, and format HR-related documents, correspondence, and reports in English to a high standard
Take accurate and structured notes during meetings and ensure proper follow-up of action points
Support the organization and coordination of HR processes (meetings, interviews, onboarding activities)
Maintain and update HR databases, ensuring accuracy and confidentiality of information
Assist with the preparation of presentations and reports using Microsoft Office tools
Respond to internal queries in a professional, timely, and service-oriented manner
Ensure compliance with internal procedures and maintain strict confidentiality at all times

Responsibilities

Provide efficient administrative and coordination support to the HR team
Ensure high-quality documentation, communication, and confidentiality
Provide administrative support to the HR team, including document preparation, data entry, and file management
Draft, proofread, and format HR-related documents, correspondence, and reports in English to a high standard
Take accurate and structured notes during meetings and ensure proper follow-up of action points
Support the organization and coordination of HR processes (meetings, interviews, onboarding activities)
Maintain and update HR databases, ensuring accuracy and confidentiality of information
Assist with the preparation of presentations and reports using Microsoft Office tools
Respond to internal queries in a professional, timely, and service-oriented manner
Ensure compliance with internal procedures and maintain strict confidentiality at all times

Requirements

Previous experience in an administrative or HR support role, ideally within an international or multicultural environment
Excellent written and spoken English, with strong drafting skills
Strong note-taking ability with attention to detail and clarity
Advanced proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
Strong organisational skills with the ability to manage multiple tasks and priorities
Excellent communication and interpersonal skills
High level of discretion and professionalism when handling sensitive information
Service-oriented mindset with a proactive and flexible approach

Tech stack

Microsoft Office

Benefits

Fixed-term contract (4 to 6 months)
Full-time position based in Geneva
Immediate or short-term availability preferred

Company

Michael Page

Not For Profit

Our client is an international organisation.