The role
03We are looking for a HR Services Specialist to join our HR Services team ! The main focus of this role is to ensure timely and accurate administration of HR processes/operations, to support employees and HR Business Partners, and to provide information regarding administrative questions related to contracts, time & absence management, employment administration, etc. for our European and International Markets.
01First level support to employees regarding HR administrative questions including time & absence management questions
02Administration of the employee life-cycle: onboarding - employee transfers – exit
03Issue employment contracts, contract amendments as well as other contractual documents based on input of HR Business Partners and/or Directors
04Ensure all necessary work permits are requested on time and liaise with the corresponding authorities
05Issue employment confirmations and other certificates to employees
06Issue interim and final reference letters to employees based on input of HR Business Partners/Directors and/or Line Managers
07Administer all employee data in the relevant HR systems and ensure its accuracy and high standard quality
08Manage scanning and filing of all relevant HR Documents in the Digital Dossier (E-Archiving) system
09Interface with HR Business Partners/Directors, payroll and other internal stakeholders
10Administer time & absence management system and take action in consultation with the employee and/or line manager
11Build and enhance relationships / network across Idorsia at various levels
12Participate or lead in smaller projects across the HR Services team
13Continuously focus on and support to implement business improvement efficiencies across the HR Services team
14Help the team to reduce complexities in all related HR processes
15Supporting function in the monthly payroll
