The role
03The Warehouse Material Manager is responsible for independently managing all inventory, purchasing, receiving, storage, material forecasting, and material-control activities for a DMU/ZEMU maintenance facility. This is a hands-on, one-person materials department with no direct reports. The position requires a highly organized, self-motivated individual who can take full ownership of the shop's inventory and ensure materials are available when needed to support maintenance operations.
01Maintain accurate electronic inventory records using the customer-provided Trapeze system.
02Monitor stock levels and promptly order materials that are low, out of stock, or approaching established reorder points.
03Establish and maintain minimum stock levels, reorder quantities, and safety-stock requirements.
04Review maintenance schedules, historical usage, supplier lead times, and planned overhaul activities to forecast future material requirements.
05Maintain a material-planning schedule to ensure required parts are ordered and available before scheduled overhaul work begins.
06Generate purchase orders and track orders through delivery and receipt.
07Coordinate with vendors regarding pricing, availability, lead times, back orders, damaged shipments, and missing materials.
08Prepare monthly inventory reports showing:
09Current and adjusted inventory
10Materials received and used during the month
11Low-stock and out-of-stock items
12Open purchase orders and pending deliveries
13Significant upcoming material requirements
14Perform cycle counts and physical inventory checks to identify and correct discrepancies.
15Receive, inspect, label, and properly store incoming materials.
16Issue materials to maintenance personnel and document usage against the appropriate vehicle, work order, or project.
17Maintain accurate records for serialized, warranty-controlled, repairable, and critical components.
18Create and maintain bin locations, inventory-location sheets, shelving assignments, and clearly labeled storage areas.
19Keep the warehouse and material-storage areas clean, safe, and organized.
20Track Return Material Authorization requests, warranty claims, vendor returns, and materials sent out for repair.
21Follow up on outstanding RMAs and maintain records of item status, location, expected return date, and final disposition.
22Provide management and maintenance personnel with updates regarding shortages, lead times, open orders, delivery concerns, and upcoming material needs.
23Maintain organized electronic and physical records for inventory, purchasing, receiving, shipping, material planning, and RMA activities.
