Proactively manage complex calendars for the CEO and selectively for other C-level stakeholders
Coordinate and prioritise meetings across multiple time zones
Organise and facilitate executive leadership meetings, including agenda setting, documentation and follow-up
Provide administrative and coordination support for ongoing M&A projects
Liaise with internal and external stakeholders, ensuring smooth communication and alignment
Track action items and support execution of strategic initiatives
Plan and organise complex international travel (e.g., Brazil, India, China, Thailand)
Prepare detailed itineraries and ensure seamless execution of all logistics
Oversee office management duties for the Basel location
Support general administrative processes and ensure smooth day-to-day operations
Identify opportunities to improve efficiency across administrative processes
Leverage MS Office tools and demonstrate affinity for AI-driven solutions to enhance productivity
01Proactively manage complex calendars for the CEO and selectively for other C-level stakeholders
02Coordinate and prioritise meetings across multiple time zones
03Organise and facilitate executive leadership meetings, including agenda setting, documentation and follow-up
04Provide administrative and coordination support for ongoing M&A projects
05Liaise with internal and external stakeholders, ensuring smooth communication and alignment
06Track action items and support execution of strategic initiatives
07Plan and organise complex international travel (e.g., Brazil, India, China, Thailand)
08Prepare detailed itineraries and ensure seamless execution of all logistics
09Oversee office management duties for the Basel location
10Support general administrative processes and ensure smooth day-to-day operations
11Identify opportunities to improve efficiency across administrative processes
12Leverage MS Office tools and demonstrate affinity for AI-driven solutions to enhance productivity
Exigences
↳Proven experience as an Executive Assistant supporting senior leadership in an international and dynamic environment
↳Strong organisational skills with the ability to manage competing priorities and deadlines
↳Experience supporting complex projects (e.g., M&A or transformation initiatives) is highly advantageous
↳Excellent communication skills and high level of discretion
↳Fluent English and at least a conversational level in German
↳Hands-on, proactive and service-oriented mindset with a strong sense of urgency
↳High level of emotional intelligence; respectful, humble and team-oriented approach
↳Transparent, direct and pragmatic working style
↳Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
↳Interest in and openness to AI tools and digital optimisation
Avantages
＋An opportunity to play a key role in a trust-based, collaborative culture
＋Exposure to global leadership and strategic initiatives
＋A dynamic environment with international scope and complexity
Technologies
04
MS OfficeAI tools
Entreprise
05
MP
Michael Page
Industrial / Manufacturing
Our client is a globally active specialty chemicals business with production and commercial operations across Europe, Asia and the Americas. In a phase of ongoing transformation and international growth, the company is strengthening its leadership support structure and is seeking a highly capable Executive Assistant to partner with the C-level team.
