Main Responsibilities:
- Corporate Governance and Management of Corporate Bodies
- Board of Directors support
- Shareholders' General Meetings
- Board Committees
- Prepare governance documents: Meetings Minutes Agendas Board Packs
- Draft and finalize minutes and resolutions.
- Coordinate the validation and signing processes for documents (directors, shareholders, executives).
- Ensure the maintenance of corporate registers, in accordance with legal requirements.
- Maintain up-to-date documentation related to the Group's governance.
Depending on the needs and legal resources of the various entities, the Company Paralegal's involvement may vary. However, they retain a central role in coordinating and centralizing legal and corporate information across the Group.
- Entity Management (Portfolio Management)
- Ensure the administrative and legal management of the Group's entities in multiple jurisdictions.
- Prepare and coordinate the following operations: Company formation Dissolution or liquidation Amendments to articles of association Changes in shareholding Changes of directors or officers Transfers of registered office Internal restructurings
- Ensure coordination with external advisors, notaries, and corporate service providers.
- Supervise filings and formalities with the commercial registers and relevant authorities.
- Maintain a centralized database of the group's legal entities.
- Legal Document Management and Data Governance
- Manage centralized legal archiving (physical and electronic).
- Keep corporate databases up to date: Information on entities Directors and officers Shareholding
- Ensure the traceability and reliability of legal documents.
- Guarantee the availability of legal information for internal departments.
- Support for Legal Operations and Corporate Transactions
- Assist management in the group's corporate operations, including: Restructuring Acquisitions and disposals of companies Internal reorganizations Capital transactions
- Prepare the corporate documents required for transactions.
- Participate in the management of legal data rooms during M&A transactions.
- Contract Management:
- Assist with the administrative management of the contract lifecycle: Preparation and formatting Monitoring signatures Archiving and recording
- Maintain a register of the group's strategic contracts.
- Ensure coordination with internal departments for the collection of contractual information
- Compliance and Regulatory Obligations:
- Assist in ensuring compliance with regulatory obligations applicable to the group's companies.
- Participate in the preparation of documents related to: Corporate Compliance Governance Regulatory Reporting Obligations.
- Respond to internal and external information requests (auditors, banks, authorities).
- Participate in the preparation of internal and external legal audits.
- Support for cross-functional activities and collaborate with various departments within the group.
